Planning a corporate event in Surry Hills? This simple guide walks you through every step, from picking the perfect venue to managing catering and entertainment. Whether it’s a team celebration, product launch, or networking night, we cover tips that make your event memorable. Learn how to impress your guests, stay on budget, and enjoy a smooth, stress-free planning experience. Discover why Surry Hills is the ideal spot for your next business gathering.
Corporate events are more than just business get-togethers. They build team spirit, boost motivation, and leave lasting impressions. If you’re in Sydney, Surry Hills offers a mix of charm, style, and convenience that makes it a top pick for hosting such functions.
This guide will help you plan and host a successful corporate event in Surry Hills. From choosing the right corporate function venue to organising the final details, we’ll cover everything in clear, simple steps.
1. Know the Purpose of Your Event
Before booking anything, be clear about why you’re hosting this event. Ask yourself:
- Is it a team-building event?
- A product launch?
- A year-end celebration?
- A networking event?
Knowing your goal will shape your decisions—from the tone of the event to the size of the space you’ll need. It also helps you decide whether your event should be formal or relaxed.
2. Pick the Right Corporate Function Venue
Surry Hills is packed with amazing venues that suit all types of corporate gatherings. From rooftop bars to heritage halls, you’ll find something to match your vibe and budget.
When choosing your corporate function venue, consider:
- Location: Is it easy for guests to reach?
- Capacity: Will it fit everyone comfortably?
- Amenities: Does it have AV support, Wi-Fi, or breakout areas?
- Accessibility: Can people with disabilities attend with ease?
Also, visit the venue before finalising. Photos can be misleading, and it’s better to be sure.
3. Set a Clear Budget
Budget planning is crucial. It ensures you don’t overspend while still offering a great experience.
Break your budget into categories:
- Venue hire
- Food and drinks
- Entertainment
- Decorations
- Tech and AV equipment
- Staff or security
Always leave a small buffer (around 10%) for any surprise costs.
4. Plan the Event Timeline
Every event needs a plan. A timeline keeps things on track and avoids confusion.
Start by noting:
- Start and end times
- Welcome and networking
- Speeches or presentations
- Meal or drinks time
- Entertainment slots
Once the flow is fixed, share it with your venue manager, host, and team members. Everyone should be on the same page.
5. Choose a Suitable Private Event Space
Not all events need a massive hall. Sometimes, an intimate vibe works better, especially for client meets or team dinners.
Surry Hills offers many cosy and stylish private event space options. These spaces are perfect for events that need a touch of privacy and personality.
Look for spaces that:
- Offer flexible layouts
- Have good lighting
- Provide basic AV setups.
- Match your brand or theme.
Don’t forget to check if the space allows outside catering or has its kitchen.
6. Keep Guests Comfortable and Engaged
Once your guests arrive, their comfort should be your top priority. Happy guests are more likely to engage, remember, and talk about your event.
Things that help include:
- Easy sign-in or welcome process
- Clear signs or directions inside the venue
- Comfortable seating and lighting
- A mix of standing and seated spaces
- Water stations and accessible washrooms
Additionally, consider hiring a host or emcee to maintain high energy and ensure smooth transitions.
7. Get the Catering Right
Food and drinks can make or break your event. Luckily, Surry Hills offers top-notch catering services and a diverse range of menus.
Think about:
- Dietary needs (vegan, gluten-free, halal, etc.)
- Drink packages or bar service
- Timing of food service (buffet, seated meal, canapés)
Tasting sessions can help finalise the menu. Make sure to plan early and confirm quantities based on RSVPs.
8. Don’t Forget Entertainment
Entertainment isn’t just for parties—it’s also great for corporate events. It keeps the mood lively and gives guests something to remember.
Options to consider:
- Live music or DJs
- A funny keynote speaker
- Trivia games or quizzes
- Photo booths or digital walls
Always match entertainment to the tone of your event. For serious functions, subtle background music may be best. For celebrations, go bold!
9. Use Branding Wisely
You want people to remember your company, but don’t go overboard. Keep branding simple and classy.
Ideas:
- Branded welcome signs
- Logo on napkins or menus
- Company video or presentation
- Gift bags with branded items
Also, think about your brand’s colors and tone while decorating the space.
10. Make It Tech-Friendly
Most modern events need some tech setup. Depending on your event, this might include:
- Projectors or screens
- Microphones and sound systems
- Wi-Fi access
- Charging stations
Ask the venue in advance what tech they provide. It’s smart to have a tech check a day before to avoid issues on the day.
11. Promote Your Event (If Needed)
If your event is open to clients or the public, promotion is key. Use:
- Email invites
- Social media
- Event platforms like Eventbrite
- Local business networks
Create an event hashtag. Encourage attendees to post online. It builds buzz and improves your company’s visibility.
12. Capture the Moments
Hiring a professional photographer or videographer is a great idea. Good photos can be used in future promotions, social media, or your internal newsletters.
Also, consider a short event video highlight reel. It helps show the event’s vibe to those who missed it and boosts your brand story.
13. Thank Your Guests and Team
Once the event ends, send a thank-you message or email to guests. A personal note always leaves a good impression.
Don’t forget your team. Appreciate the effort they put into making the event a success. A small gesture, like a group lunch or thank-you card, goes a long way.
14. Gather Feedback
To keep improving, ask attendees for feedback. You can use:
- A simple feedback form
- Online survey tools like Google Forms
- Quick social media polls
Ask what they liked, what could be better, and if they’d attend again. Use this to improve future events.
15. Review and Reflect
Once it’s all done, take time to sit with your team and review:
- What worked well?
- What challenges did you face?
- Were goals met?
- Did it stay within budget?
This step is often skipped, but it’s valuable. It ensures your next corporate event will be even better.
Conclusion
Hosting a corporate function in Surry Hills can be a rewarding experience when done right. With its great venues, vibrant energy, and accessible location, it’s the perfect place to bring people together, whether for business or celebration.
With this guide, you now have a clear roadmap to plan an event that impresses your guests and strengthens your brand. So go ahead, choose your venue, gather your team, and get planning. Success is just a few simple steps away.